CONSTITUTION
THE OTTAWA GUNNERS
NAME
The name of the Association shall be The Ottawa Gunners.
VISION
Vision Statement: “The Ottawa Gunners is a professional Association of former and serving members of the Royal Regiment of Canadian Artillery (regular and reserves), their families and other supporters of the Regiment. Our vision is
to make a significant contribution to the well-being of members through the sponsorship and management of various activities of interest to them. The Association will collaborate actively with the Regimental Colonel and his staff and with other like-minded associations.”
MISSION
Mission Statement: “The mission of The Ottawa Gunners, in collaboration with other bodies, is to contribute to the well- being of its members by acting as a focal point for Gunner activities in the National Capital Region that are not managed through the official chain of command, and to assist the official chain of command when requested. Special emphasis is placed on professional and social events and in promoting and maintaining the heritage, traditions, and culture of The Royal Regiment of Canadian
Artillery.”
MEMBERSHIP
The following shall be eligible as:
a. Honourary Member:
The serving Colonel Commandant shall be invited to be an honourary member. The spouses of deceased members of the Association shall be invited to be honourary members. A decision to invite any other person to become an honourary member must be approved by a general meeting of the Association.
b. Regular Member; Anyone who has served in any unit of the Royal Regiment of Canadian Artillery, in any capacity, is welcome to become a member of the
Association.
c. Associate Member: Any friend of the Royal Regiment of Canadian Artillery may be nominated to become an Associate Member. This includes members of a foreign Artillery serving in Canada. Membership shall be confirmed by a vote at a general meeting of the Association. Associate Members shall have the same rights and privileges as Regular Members except for the right to vote at a general meeting .
EXECUTIVE
The Executive shall consist of:
President
Past President
Vice President
Secretary-Treasurer
Entertainment Member
Special Committees (as required)
A Representative of the Regimental Colonel
Members of the Executive Committee, with exception of those appointed by the Regimental Colonel, shall be elected from the regular membership at the Annual General Meeting (AGM). The President shall serve for a maximum period of two years. No limitation shall be placed on the length of service of other members of the Executive. In the event that a member is unable to continue his/her duties throughout the year, a temporary replacement may be named by the Executive until the next AGM.
Any regular member may nominate any other regular member to serve on the Executive Committee. The Vice President shall chair a nominating committee and
will present a proposed slate of nominees at the AGM.
The Executive Committee will prepare a long term plan (five year) and an annual activities program to present to the membership on an annual basis.
The Executive Committee will meet as required to pursue the work of the Association.
GENERAL MEETINGS
A general meeting shall be held once per year on a date to be determined by the Executive. Additional general meetings may be called by the President with the concurrence of at least two other members of the Executive.
The Secretary-Treasurer shall send notice of every general meeting to all members at least 14 days in advance by the most appropriate means. This notice shall include a copy of the agenda and any other pertinent data.
The President, or on his/her absence the Vice President, shall preside. In the absence of the Vice President the Secretary-Treasurer will chair the meeting.
Members wishing to have specific items included on the agenda should advise the Secretary-Treasurer at least 30 days in advance of the meeting.
ELIGIBLE VOTERS
All regular members who have paid their annual dues shall be entitled to one vote. All matters will be decided by a simple majority and, in the event of
a tie vote, the presiding member of the Executive shall cast the deciding vote.
Voting shall be conducted by a show of hands unless the presiding member of the Executive believes that a secret vote is required.
Any eligible voter who is unable to attend a general meeting may appoint any eligible voter as his/her proxy by sending a signed note (electronic signatures accepted) to the Secretary-Treasurer giving the name of the proxy. For purposes of voting the person giving the proxy shall be deemed to be present for the meeting and shall abide by the vote of his/her proxy.
QUORUM
A quorum for a meeting of the Executive Committee shall consist of three members.
A quorum for a general meeting shall consist of at least ten per cent of the paid up membership. This number may include proxies.
FINANCIAL YEAR
The financial year shall be from 1 January to 31 December.
Membership fees shall be established by the Executive and approved by the AGM.
The Secretary-Treasurer will provide a financial statement to the members at the AGM.
CHANGES TO THE CONSTITUTION
Any change to this Constitution shall be made only with the approval of a general meeting. Any proposed change must be notified to the Secretary-Treasurer at least 60 days in advance of a general meeting, and will be circulated to members with the notice of the meeting.
LANGUAGE
This Constitution has been prepared in both official languages and both have equal validity. To the extent which is financially feasible, the Association will endeavour to provide all of its publications in both official languages.
THE OTTAWA GUNNERS
NAME
The name of the Association shall be The Ottawa Gunners.
VISION
Vision Statement: “The Ottawa Gunners is a professional Association of former and serving members of the Royal Regiment of Canadian Artillery (regular and reserves), their families and other supporters of the Regiment. Our vision is
to make a significant contribution to the well-being of members through the sponsorship and management of various activities of interest to them. The Association will collaborate actively with the Regimental Colonel and his staff and with other like-minded associations.”
MISSION
Mission Statement: “The mission of The Ottawa Gunners, in collaboration with other bodies, is to contribute to the well- being of its members by acting as a focal point for Gunner activities in the National Capital Region that are not managed through the official chain of command, and to assist the official chain of command when requested. Special emphasis is placed on professional and social events and in promoting and maintaining the heritage, traditions, and culture of The Royal Regiment of Canadian
Artillery.”
MEMBERSHIP
The following shall be eligible as:
a. Honourary Member:
The serving Colonel Commandant shall be invited to be an honourary member. The spouses of deceased members of the Association shall be invited to be honourary members. A decision to invite any other person to become an honourary member must be approved by a general meeting of the Association.
b. Regular Member; Anyone who has served in any unit of the Royal Regiment of Canadian Artillery, in any capacity, is welcome to become a member of the
Association.
c. Associate Member: Any friend of the Royal Regiment of Canadian Artillery may be nominated to become an Associate Member. This includes members of a foreign Artillery serving in Canada. Membership shall be confirmed by a vote at a general meeting of the Association. Associate Members shall have the same rights and privileges as Regular Members except for the right to vote at a general meeting .
EXECUTIVE
The Executive shall consist of:
President
Past President
Vice President
Secretary-Treasurer
Entertainment Member
Special Committees (as required)
A Representative of the Regimental Colonel
Members of the Executive Committee, with exception of those appointed by the Regimental Colonel, shall be elected from the regular membership at the Annual General Meeting (AGM). The President shall serve for a maximum period of two years. No limitation shall be placed on the length of service of other members of the Executive. In the event that a member is unable to continue his/her duties throughout the year, a temporary replacement may be named by the Executive until the next AGM.
Any regular member may nominate any other regular member to serve on the Executive Committee. The Vice President shall chair a nominating committee and
will present a proposed slate of nominees at the AGM.
The Executive Committee will prepare a long term plan (five year) and an annual activities program to present to the membership on an annual basis.
The Executive Committee will meet as required to pursue the work of the Association.
GENERAL MEETINGS
A general meeting shall be held once per year on a date to be determined by the Executive. Additional general meetings may be called by the President with the concurrence of at least two other members of the Executive.
The Secretary-Treasurer shall send notice of every general meeting to all members at least 14 days in advance by the most appropriate means. This notice shall include a copy of the agenda and any other pertinent data.
The President, or on his/her absence the Vice President, shall preside. In the absence of the Vice President the Secretary-Treasurer will chair the meeting.
Members wishing to have specific items included on the agenda should advise the Secretary-Treasurer at least 30 days in advance of the meeting.
ELIGIBLE VOTERS
All regular members who have paid their annual dues shall be entitled to one vote. All matters will be decided by a simple majority and, in the event of
a tie vote, the presiding member of the Executive shall cast the deciding vote.
Voting shall be conducted by a show of hands unless the presiding member of the Executive believes that a secret vote is required.
Any eligible voter who is unable to attend a general meeting may appoint any eligible voter as his/her proxy by sending a signed note (electronic signatures accepted) to the Secretary-Treasurer giving the name of the proxy. For purposes of voting the person giving the proxy shall be deemed to be present for the meeting and shall abide by the vote of his/her proxy.
QUORUM
A quorum for a meeting of the Executive Committee shall consist of three members.
A quorum for a general meeting shall consist of at least ten per cent of the paid up membership. This number may include proxies.
FINANCIAL YEAR
The financial year shall be from 1 January to 31 December.
Membership fees shall be established by the Executive and approved by the AGM.
The Secretary-Treasurer will provide a financial statement to the members at the AGM.
CHANGES TO THE CONSTITUTION
Any change to this Constitution shall be made only with the approval of a general meeting. Any proposed change must be notified to the Secretary-Treasurer at least 60 days in advance of a general meeting, and will be circulated to members with the notice of the meeting.
LANGUAGE
This Constitution has been prepared in both official languages and both have equal validity. To the extent which is financially feasible, the Association will endeavour to provide all of its publications in both official languages.
Minutes of a Special General Meeting of the Ottawa Gunners, 17 October 2014 and financial statement for the period 19 April 2013 - 17 October 2014